What is the best AI tool for corporate event planning?

Comtev gives event teams an AI that does the legwork: it keeps one living event document, sources and negotiates venues, vendors and travel, and chases every stakeholder decision, so the team decides and the event gets settled. It is a UK-built AI corporate event planning platform at £250 per event.

Does Comtev source quotes in languages other than English?

Yes. Comtev drafts vendor outreach in the vendor's own language across 12+ languages including German, French, Spanish, Italian, Japanese and Arabic. A German caterer receives German; a Tokyo AV vendor receives Japanese — from the same brief.

How does Comtev collect the guest list?

Add collaborators to your event and Comtev asks each of them for guest details over Slack and WhatsApp — no app for contributors. Comtev chases whoever is slow to reply and de-duplicates the list automatically.

Do I need to download a separate app?

No. Comtev works on both web and mobile, and the AI planning tools are built into the platform for all users — no add-ons or upgrades needed. Collaborators contributing a guest list need no app at all.

How does Comtev handle check-ins?

Comtev issues digital e-passes with QR codes to guests. On the day, your door staff scan QR codes for fast, contactless check-in with a live attendance dashboard updating in real time.

Can I manage multiple guest lists?

Yes. You can create and manage separate lists for VIPs, crew, press, and general guests — all within one event on Comtev.

What is an AI event planner?

An AI event planner is a software platform that uses artificial intelligence to automate venue selection, vendor matching, guest list management, and check-in processes. Comtev's AI analyzes your event requirements and automatically recommends suitable vendors and venues, saving 15+ hours of manual research.

How does Comtev compare to traditional event planning?

Comtev reduces event planning time by up to 70% through AI automation. Traditional planning requires manual vendor research, email-based guest list coordination, and paper-based check-ins. Comtev automates these processes with AI matching, WhatsApp collaboration, and offline scanning technology.

Comparison · Updated 2 September 2026

TeamOut alternatives for UK event teams

TeamOut is a US company retreat platform whose AI agent sources overnight venues, collects quotes and estimates flights, free to plan and paid by commission on the venue you book. It is a good fit for a retreat in the Americas. UK teams usually need something different: day events as well as overnight ones, UK venues and suppliers, flights priced for named attendees in pounds, and the stakeholder sign-offs that hold a plan up. Comtev is built for that, at £250 per event with no commission. Naboo is the enterprise procurement alternative; Nowadays is the US managed-sourcing alternative.

See pricing

Side by side

What each one actually does

Feature	Comtev	TeamOut	Naboo	Nowadays
What it is	AI that does the legwork for an in-house event team: one living event document, agents that source and negotiate, stakeholder chasing, and a budget the team controls.	Retreat platform with a conversational AI agent for venue sourcing, quotes and flight estimates; trip designers handle contracts and logistics.	Enterprise AI event procurement marketplace with a project manager per brief.	US AI event planner that emails and phones venues, negotiates and compares proposals.
Event types	Offsites, conferences, launches, all-hands, client dinners, awards and any corporate event with or without an overnight stay.	Overnight formats in the AI product; day events not yet supported.	Seminars, offsites, team building, meetings, dinners, parties.	Corporate gatherings, offsites, retreats, group experiences.
Geography	Built in the UK, priced in pounds, run by UK event teams.	US, Canada, Mexico, Caribbean, some Europe. UK supply is thin.	France, UK, Europe, North America.	US-native.
Vendor sourcing and negotiation	Reaches caterers, AV, transport and other suppliers over WhatsApp, SMS, email and voice call, in their language, negotiates for better rates and normalises quotes to all-in cost.	Venue-first; activities and transport through the trip designer.	Marketplace plus managed negotiation.	Central vendor coordination; negotiation on paid tiers.
Travel for attendees	Flights priced per named attendee from live fares, hotel room blocks compared and awarded. Nothing is charged until the named approver says yes.	Flight cost estimator; transport coordinated for you.	Enterprise travel compliance.	Flight estimator and booking assistance on paid tiers.
Stakeholder sign-off and approvals	Stakeholder register plus tracked asks (approval, question, content, date hold) sent over Slack and email. Comtev nudges, switches channel, re-addresses to a delegate and escalates. Bookings, cancellations and outbound messages wait for a named approver with a spending ceiling. Decide in the app, on Slack, by push or by email.	Not offered.	Enterprise spend policy; no stakeholder asks.	Not offered.
Living event document and automation	The Event Document: what the event is and what still needs a decision. Items from the venue, vendor and travel boards land on it. Preview, try a scenario, circulate, put into the budget. Automate: plain-sentence flows (when a guest replies, when a quote arrives, when a budget threshold is crossed) with approval before any step spends money.	Chat plus results panel; no shareable document, no automation.	Not offered.	Registration pages and shared portal; no automation.
Pricing	£250 per event, every planning tool included. Enterprise for year-round teams. No commission from venues or suppliers.	Free to plan; commission from the venue.	Enterprise contract.	Free basic tier; 10% service charge on Explorer; Enterprise custom. USD.

Checked 2 September 2026. Claims about other products come from their own pages, linked under Sources below. Tell us if something has changed.

Where TeamOut wins

If your event is a retreat in North America with everyone staying overnight, TeamOut has done more than 1,200 of them, its agent has real supply there, and its trip designers will negotiate the venue contract and stand by on the day. Planning costs you nothing up front.

What UK teams usually miss with TeamOut

Day events and conferences without a stay are outside its AI product. UK venue and supplier depth is limited. Flights are estimated, not priced per attendee for approval. There is no way to send a tracked ask to the exec sponsor and have it chased, no approval gate that holds a booking until finance signs, and no single document that shows what the event is and what is still undecided. Commission pricing also means the platform is paid by the venue, not by you.

Where Comtev fits

Comtev gives the team an AI that does the legwork and leaves the decisions with the team. One brief sources and negotiates the venue and every supplier, prices flights for the named people who are coming, compares hotel blocks, keeps the living Event Document, and chases each stakeholder decision over Slack or email until it is answered. £250 per event, no commission, in pounds.

Straight answers

Questions buyers ask

What is the best TeamOut alternative in the UK?

For an in-house team planning UK events of any shape, Comtev: it sources and negotiates venues, vendors and travel, keeps a living event document, and chases stakeholder sign-off, for £250 per event with no commission. For enterprise procurement, Naboo. For US managed venue sourcing, Nowadays.

Does TeamOut cover the UK?

TeamOut lists Europe among its regions, but its supply is concentrated in the Americas and users of its AI agent reported US venues being offered for European briefs at launch. Comtev is built in the UK and sources from the open UK market.

Why does Comtev charge when TeamOut is free?

TeamOut is paid by the venue you book. Comtev is paid by you, £250 per event, and takes nothing from venues or suppliers, so the shortlist is ranked on fit alone.

Does Comtev replace our event team?

No. Comtev works for the team. It does the legwork (sourcing, negotiating, pricing travel, chasing stakeholders for decisions) and the team keeps every call. Nothing is booked or spent until a named person approves it.

Sources

More comparisons

See the legwork done on your next event.

Bring a real brief. We will show you the shortlist, the quotes, the travel and the Event Document, and you keep every decision. £250 per event, in pounds.