Corporate event planner, UK
A corporate event planner that answers in minutes and never bills by the hour.
Comtev is the planner you brief at nine and hear back from at ten past. It finds the venue, asks suppliers for quotes, negotiates, prices the flights and rooms, and keeps one budget your finance team can sign. You keep every decision. It keeps every thread.
Free to start, plans from £79 a month. Built in the UK, priced in pounds.
- One brief
- starts venues, suppliers, flights and rooms at the same time
- Minutes
- to the first shortlist
- Every message
- logged on the event, readable without being in the thread
- From £0
- free to start, then plans from £79 a month, whatever the budget
A corporate event planner in the UK usually charges a day rate or a percentage of the event budget and starts with a discovery call. Comtev is an AI planner that starts with a typed brief, returns a ranked venue shortlist within minutes, requests availability, sources and negotiates supplier quotes over WhatsApp, SMS, email and voice, prices flights per named traveller and hotel room blocks, and rolls everything into one live budget with approvals. It is free to start, with plans from £79 a month, and it leaves every decision with you.
What a week with it looks like.
- 01
Brief it like a colleague.
Kickoff for 140 in March, Barcelona or Lisbon, £100k all in, finance needs a proposal by Friday. That is enough to start.
- 02
Watch the plan fill itself in.
Venues, caterers, AV, photographers, hotels and flights are searched at once. Suppliers are contacted, chased and negotiated with. The event document fills up with options and open decisions.
- 03
Decide from a short list, not a long inbox.
Each option comes with the number, the terms and the trade-offs. Try a scenario, swap the venue, and the budget rebuilds.
- 04
Send it for sign-off and stop chasing.
A frozen proposal goes to the approver on Slack, push or email. Questions that stall the event are chased until answered. Nothing is booked or charged until the yes.
A freelance or agency planner, and Comtev.
| Topic | Freelance or agency planner | Comtev |
|---|---|---|
| How you pay | A day rate, or 10 to 15% of the budget | A plan from £79 a month, free to start |
| Start time | After a discovery call and a proposal | The minute you type the brief |
| Venue search | Their contacts and preferred venues | The open market, ranked against your brief |
| Supplier quotes | Requested by email, chased by a person | Requested over four channels, chased and negotiated automatically |
| Travel | Usually a separate travel agent | Flights per named traveller and room blocks in the same budget, booked after approval |
| Stakeholder decisions | Chased by you | Chased by Comtev until answered |
| Who decides | You, after the weekly call | You, whenever you open the event |
The fee range comes from our UK cost guide, which names its sources. Good planners earn their fee on the day itself. Comtev is built for the weeks before it.
The parts of the job it takes off your desk.
Every plan has the tools below. Nothing here is a roadmap.
- The event documentOne living page of what the event is and what still needs a decision. Items saved on the venue, supplier and travel boards land on it. Preview it, circulate a frozen snapshot, or put decided items straight into the budget.01
- Suppliers contacted in their own languageQuotes for an event abroad are requested and negotiated in the supplier's language, then shown to you in yours.02
- A budget finance will actually signCommitted, forecast, headroom and variance, live. Versioned proposals with a per-guest figure and the caveats written in.03
- Approvals with a ceilingSpend routes to a named approver with a limit and a 24-hour window. Approve from Slack, push or email.04
- Guests who add themselvesTeam leads add names over Slack or WhatsApp with no app. Comtev chases stragglers and merges duplicates. QR passes on the day.05
Free to start. Plans from £79 a month. No commission from venues or suppliers.
Open a free account and run your first event. Starter, Team and Business add AI credits, active events and team members. Venues and suppliers pay nothing, so the shortlist and the negotiation only have one customer.
See pricingQuestions people ask before a demo.
Something else? Ask us
Is Comtev a replacement for a corporate event planner?
For the planning weeks, yes: sourcing, availability, quotes, negotiation, travel pricing, the budget and the approvals. On the day you still want a human running the room, and many teams use Comtev for the legwork and a freelancer or agency for on-site delivery.
How much does a corporate event planner cost in the UK?
Agencies and planners commonly charge a day rate or a percentage of the event budget, often in the 10 to 15% range for full-service work. Comtev is a monthly plan from £79, free to start, regardless of budget. The cost guide linked below sets out the published benchmarks.
Can I use Comtev for a client's event, not just my own?
Yes. The event document and the frozen proposal can be shared with a client, and the approval can be theirs.
Which events is it good at?
Company kickoffs, offsites, conferences and summits, all-hands, product launches, client dinners and Christmas parties. Anything where the work is finding, asking, chasing and budgeting.
Does the AI make decisions for me?
No. It proposes, prices and chases. You and your named approver decide, and nothing is booked or charged without that yes.
What happens after I book a demo?
Bring a real brief. We run it live, and you leave with a shortlist and a first-pass budget for that event.
Bring the event you are dreading to the demo.
The one with the inbox. We will brief Comtev together and watch the first shortlist come back.