AI event planning for every occasion.
From corporate events to intimate weddings, Comtev's AI handles vendor sourcing, guest management, and day-of operations — so you can focus on what matters.
AI Event Planning for Corporate Events
Corporate event planners managing 500+ attendees reduce vendor sourcing time by 60% using AI-powered planning tools.
— EventMB, 2025 Corporate Event Technology Report“The biggest time sink in corporate event planning is vendor negotiation — AI tools that automate RFP generation save 8–12 hours per event.”
Comtev Planner's AI engine cross-references thousands of venues and vendors to generate a shortlist in under 2 minutes. From board retreats to 2,000-person company offsites, the platform handles vendor outreach, budget allocation, guest segmentation, and day-of check-in — so your operations team can focus on content and experience.
Install Comtev inside Slack or Teams. Custom integrations built in.
How Comtev helps
- AI-curated vendor shortlists shaped by your team's taste, brand fit, and budget
- Automated RFP drafting and vendor outreach via email
- Multi-tier guest segmentation (VIP, speakers, sponsors, general)
- Branded digital e-passes with QR check-in for contactless entry
- Real-time attendance dashboard for live capacity management
Everything a multi-day summit needs, from one brief.
Venue, hotel block, catering, AV and travel for everyone flying in. Comtev gathers the quotes, negotiates, and rolls it into one budget you can take to finance.
How Comtev helps
- Comtev reaches the venues and production suppliers at once and brings back real, comparable numbers.
- It holds the hotel rooms for your headcount and keeps the rate, so you're not emailing the front desk every day.
- Flights and trains for everyone coming in, priced from each origin and folded into the same total.
Plan the offsite without it eating your quarter.
Somewhere a couple of hours out, the right headcount, two nights. Comtev finds and negotiates the venue and rooms, prices travel from everyone's city, and keeps it all in one live budget.
How Comtev helps
- The same group priced into each candidate location, so you can see where everyone gets to cheapest.
- Comtev pushes for the rate and holds the block while you decide, without you in the thread.
- Every quote and travel cost in one live budget you can export the moment they ask.
Launch parties, sorted before the ship date.
Venue, catering and the guest list, fast. Comtev gathers the quotes, collects names from the team's Slack and WhatsApp, and keeps every penny under your approval.
How Comtev helps
- Comtev asks each team for their people through Slack and WhatsApp and chases the slow ones, so you stop sending reminders.
- One brief out to the right suppliers, real quotes back, negotiated, in time for a date that won't move.
- Comtev queues the spend and holds the gate; you approve what commits.
The whole company in one room.
A space that fits everyone, catering, and AV that won't fall over. Comtev prices it, compares options, and collects the headcount without you chasing.
How Comtev helps
- Put the bigger venue and the leaner one side by side, with real numbers on both, and decide in the room.
- Every quote rolls into a single live total that stays current as the headcount moves.
- Comtev collects who's coming through the tools people already use.
Client dinners, handled end to end.
The right restaurant, a private room, dietary needs collected. Comtev sources, negotiates and holds it, and nothing books until you approve.
How Comtev helps
- Comtev reaches the venues, gets real availability and a rate, and holds the room while you confirm.
- It asks each guest for what they need and chases the ones who don't reply.
- See the price first; a send-back goes straight back out to renegotiate.
AI-Powered Wedding Planning
The average wedding involves coordinating 12+ vendors across 8–14 months. AI-assisted planning cuts vendor research time by 73% and reduces missed follow-ups to near zero.
— The Knot, 2025 Real Weddings Study“Couples don't want to become project managers — they want to enjoy the engagement. AI that handles the operational load is the biggest shift in wedding planning since Pinterest.”
Comtev brings the same AI planning power to weddings that enterprise teams use for corporate events. Build your guest list over WhatsApp with Comtev Gather, let the AI Planner source venues and caterers within your budget, and send personalised invitations with built-in RSVP tracking — all from one dashboard.
How Comtev helps
- WhatsApp-native guest list building via Comtev Gather
- AI venue and vendor matching based on budget, style, and guest count
- Personalised digital invitations with real-time RSVP tracking
- Seating arrangement tools with drag-and-drop table management
- E-passes and QR check-in for reception entry
AI Event Management for Trade Shows & Expos
Trade shows with digital check-in systems process attendees 4x faster than manual badge printing, reducing queue times from 45 seconds to under 10 seconds per guest.
— CEIR, 2025 Exhibition Industry Census“The expo floor is where deals happen — every minute an attendee spends in a registration queue is a minute they're not on the show floor. Speed is revenue.”
Trade shows demand precision at scale — hundreds of exhibitors, thousands of attendees, and tight turnaround times. Comtev's AI handles exhibitor coordination, attendee segmentation by badge type, and real-time check-in analytics so you can monitor foot traffic and capacity across multiple zones.
How Comtev helps
- Badge-type guest segmentation (exhibitor, VIP buyer, press, general)
- Bulk attendee import and automated confirmation messaging
- QR-based contactless check-in with zone-level tracking
- AI-drafted exhibitor outreach and coordination emails
- Live attendance analytics dashboard with export capabilities
AI Campus Event Planning for Universities
Universities hosting 50+ events per semester spend an average of 120 staff hours on event logistics. AI-powered tools reduce this by up to 55%, freeing administrators for student-facing work.
— NASPA, 2025 Campus Life Technology Survey“Student affairs teams are stretched thin. Any tool that automates the repetitive parts of event management — invitations, RSVPs, check-in — gives that time back to mentoring and programming.”
From orientation week to graduation galas, campus events come with unique constraints: student budgets, institutional compliance, and high-volume guest lists that change daily. Comtev helps university teams automate invitations, track RSVPs by cohort, and manage check-in for events of all sizes — without requiring IT support.
How Comtev helps
- Cohort-based guest management (freshers, alumni, faculty, external)
- Budget-aware AI planning for cost-sensitive campus events
- WhatsApp-based guest list collection via Comtev Gather
- Automated RSVP tracking with deadline reminders
- Contactless QR check-in with real-time headcount for compliance
AI Event Planning for Nonprofit Fundraisers
Nonprofits that use event management software for fundraising galas see a 28% increase in donor retention year-over-year compared to organisations relying on manual processes.
— Classy, 2025 State of Modern Philanthropy Report“Fundraising galas are as much about donor experience as they are about revenue. When the logistics run seamlessly, donors remember the mission — not the registration queue.”
Nonprofit galas require the polish of corporate events on a fraction of the budget. Comtev's AI Planner finds venues and vendors that fit tight budgets, while the guest management tools let you segment donors by giving tier and send personalised invitations that reflect your organisation's brand.
How Comtev helps
- AI venue and vendor sourcing optimised for nonprofit budgets
- Donor-tier guest segmentation (major donor, sponsor, table captain, general)
- Branded digital invitations with integrated RSVP and dietary preferences
- Seating management with VIP placement controls
- Post-event attendance reports for grant compliance and donor follow-up
AI-Powered Product Launch Event Management
Product launches with structured guest management and digital check-in report 35% higher media attendance rates and 2x faster post-event follow-up cycles.
— Bizzabo, 2025 Event Marketing Benchmarks“A product launch is a company's first impression of a new era. The logistics have to be invisible — all the audience should feel is the product.”
Product launches are high-stakes, time-compressed events where every detail matters. Comtev helps marketing teams coordinate venue logistics, manage invite-only guest lists with press and influencer tiers, and run frictionless check-in — so the focus stays on the product, not the operations.
How Comtev helps
- Invite-only guest list management with approval workflows
- Press, influencer, and VIP segmentation with custom access levels
- AI-drafted venue outreach and vendor coordination
- Branded e-passes with QR codes for seamless entry
- Real-time check-in dashboard with media attendance tracking
Your next event,
handled.
From the first vendor conversation to the last guest through the door — let the AI take care of it.